Click here to receive your FREE subscription to Campus Technology
News
Document Management to Save Technical College $3.5MM
8/1/2007
The largest of Wisconsin's technical schools, Milwaukee Area Technical College (MATC) will overhaul its document management systems using technology and services from Xerox (Stamford, CT) in a move that could save it roughly $3.5 million over the next five years.The school initiated the process with a Xerox Office Productivity Assessment that analyzed copying, printing and faxing resources at MATC's four campuses to determine how best to consolidate equipment and provision and administer a new document management system.
As a result, MATC will replace 350 laster printers, 140 copiers and 130 fax machines with 160 multifunction devices operating in a digitized environment. The school will cut fax line costs via a Streem Fax Server that will convert incoming faxes into email, reducing the number of inbound fax lines needed, as well as paper and toner costs. Software will monitor printers and multifunction devices to spot technical issues and track ink and toner usage and order replacement supplies before they run out.
Xerox is helping MATC evaluate its production printing environment as well.
MATC will replace its production printing equipment with two of Xerox's DocuTech 6135 Production Publishers, and for color printing needs, the school will instal a DocuColor 5000 Digital Press, as well as a DocuColor 242 Digital Color Printer/Copier for smaller print jobs. Using Xerox's FreeFlow MakeReady software, the school will have better control over pre-printing work such as enhancing image quality, providing improved print-on-demand storage, and variable data printing jobs such as generating personalized marketing pieces to prospective students.
Also, to control and manage payments for student printing, the school will implement a Pharos Systems International (Fairport, NY) swipe-card system.
Read More:
David Kopf is a freelance technology writer and marketing consultant. He can be reached at david@dkcopy.com.
Cite this Site
copy text (above) for proper citation
Recommended Reading
- RIAA Outsources Fingering of Students Who Share Music Illegally
The RIAA is outsourcing the hunt for music thieves. Its largest target currently is those who operate from within colleges and universities, a move that has piqued the attention of Educause.
- Microsoft Expands Education Footprint in Asia Pacific Region
Microsoft Chairman Bill Gates announced new partnerships to extend accessibility and computer literacy in the Asia Pacific region during a speech in Jakarta at a government leader gathering earlier this week.
- IT Struggling Over Security, Compliance
IT pros are having a hard time balancing security, software patch management and IT auditing with a host of other duties, according to a survey released Monday by Shavlik Technologies.
- Toronto College Upgrades Network with Gigabit Ethernet Wireless Links
Toronto-based George Brown College has gone public about its deployment of six BridgeWave GE60 wireless links to upgrade its campus-wide network.
- Gates Highlights R&D at CES08, Unveils Microsoft Touch Wall
Microsoft's Chairman Bill Gates spent a lot of time Wednesday talking about "empowering the workers" at the Microsoft's 12th annual CEO Summit 2008 in Redmond, WA, where he gave a keynote speech. However, Gates wasn't talking about political revolutions or even pay raises for office workers before the CEO crowd. Instead, he was referring to new software technologies that can better enable collaboration, social networking and decision-making on the job.
- Vista Vulnerability Study Puts Microsoft on Defensive
Microsoft and some independent security researchers had the blogosphere buzzing Wednesday over a series of denunciations after one company claimed that the Vista operating system was more vulnerable to malware and other exploits than previous operating systems.
