Augmented Reality

Scaling Up Admissions and Recruiting with AR

In March 2015, the Savannah College of Art and Design was one of the first colleges to roll out a virtual reality experience with its acceptance packages. The admissions and recruiting strategy has since been reproduced by other colleges as a way to engage potential students. Following that project, SCAD has been introducing immersive experiences like virtual and augmented reality into other admissions areas and signature events — from pockets of its television festival to posters that go into teacher’s classrooms and guidance counselors’ offices.

This past August, SCAD released an augmented reality catalog detailing degrees, majors and other opportunities for students interested in a tech-infused arts education program. Students who received the 384-page 2016-17 catalog could use the SCAD mobile app to see more than 85 trackable pages, 150 digital assets and 200 micro-interactions in AR, which included tours of residence halls and chats with admissions staff members. To date, the college has reported seeing more than 18,000 uses of the AR functionality on its app, and 200 gigs of data have been consumed thus far.

Officials hope that introducing an AR experience into the admissions process will give prospective students a glimpse into the cutting-edge arts experience that awaits them at the college.

“We teach a lot of these immersive technologies, so if we’re showing it through the admission process, it really shows the tone of what’s being done in the classroom,” said Dave Hanak, SCAD’s executive director of interactive services.

Campus Technology recently interviewed Hanak, who manages all of the design, development and content for all of the school’s interactive experiences (from web to mobile apps to VR/AR). Working on the administrative side, he has seen SCAD’s 40-plus programs spanning visual arts, fashion, filmmaking, animation, architecture and more all leveraging and designing curriculum surrounding these immersive technologies. Here, he offers some tips for creating an AR catalog.

Using a smartphone and SCAD's mobile app, prospective students can use the AR functionality to virtually tour residence halls, talk with admissions staff members and more. Image Credit: SCAD.

1) Pitch an AR Ecosystem

Hanak’s team recognized that the 2016-17 AR catalog pulled together resources that could be used as a marketing tool for the institution.

“It’s great for someone who gets in as a student, but then it’s also great for our team to have almost this product book that encompasses all of the visual media assets that we want [marketing teams] to have,” Hanak said.

Hanak and his team approached SCAD’s admissions officials and pitched the idea of creating additional resources that would take advantage of the AR functionality on the app. For example, they created a 10-page “teaser” book for marketing teams that offered an overview of SCAD’s programs with links to additional information. To showcase student work from a particular area like Industrial Design, for example, they can tap on that to display a design reel.

“What we did was pack those teaser pieces [with information], which we call on for info sessions or domestic admission or something like that, so they could hand those out as well,” said Hanak. “It wasn’t just the catalog: We rolled out a whole ecosystem of AR at the same time.”

2) Establish a Comprehensive Campaign

There’s a lot that happens in between the time students are accepted into SCAD and when they enroll in classes. Hanak and his team have incorporated AR into multiple stages of the process.

“We’ve really set this [project] up at a campaign level,” Hanak explained. “There’s a whole cohesive campaign that's associated with this.”

For example, students can choose to receive an AR catalog when they’re first learning about SCAD. If they apply or attend an admissions event, they will also receive the SCAD-branded set of VR cardboard goggles that went out with acceptance packages in 2015, enabling them to take a virtual tour of SCAD’s four locations around the world. Once they are accepted, they receive a custom acceptance video that is tailored to them — giving callouts to the program they’re interested in, the location they're going to and even identifying the student by name.

3) Involve Teams Across Campus

The entire production process took about a year-and-a-half with upwards of 125 people working on the catalog before it went to press, according to Hanak. “The catalog has always been a large project for SCAD, since its inception. This isn’t anything new,” he explained. “[Adding AR] is just a new component.”

He said there were a number of departments and areas involved in the creation of the AR catalog. The Layar Creator, a sister company of BlippAR, was used as a third-party AR solution to bring in SDK into the SCAD app. Outside of using Layar tools, though, SCAD developed everything in-house. The normal print catalog publishing team, comprising about 15 individuals, as well as people from interactive services, creative direction, institutional effectiveness, academic services teams, and department deans and chairs were all involved in designing the catalog. Hanak said his team handled everything from content to development and design and worked closely with the rest of the catalog team “to make sure that this was an integrated experience and not just a ‘now we’ve included augmented reality’ experience.”

He said it was a bit of challenge incorporating AR into the production process since it was already a demanding timeline just in print. But the collaboration was necessary to meet the overall vision. Students were also involved in developing the catalog, working with academic leadership to identify which pieces of student work they wanted to really focus on.

4) Too Much Information? Augment Existing Assets

One challenge that the interactive services team ran into off the bat was the limited space within the printed catalog. The program sections, for example, have only three to four pages to tell the entire story of one program. Content for these pages goes through a very rigorous vetting process in which department heads and others decide the specifics. In working with academic leadership, Hanak’s team offered to include digital components that would help augment the information that’s in the catalog — without taking up extra space.

“We realized that we had a lot of these assets at our fingertips: We have our own in-house visual media teams, our own photography team, and a lot of these assets were already out there that we knew we could leverage,” he said.

SCAD's Mobile App

To experience the AR-trackable catalog, download SCAD’s mobile app via the Apple App Store or Google Play Store and simply hover a smartphone or tablet over its pages.

For example, to showcase a ring designed in SCAD’s jewelry program, interactive services obtained a digital rendering to include a 360-view in the catalog.

“[Augmented reality] gives us the opportunity to really go so much deeper, showcase more student work,” said Hanak. “You get that small amount of area with the small character count on how much text you want to put on that page. And then the best thing you can do is leave a URL for someone where they could find more information. But having all of these pieces in creating micro-interactions really allowed the user to learn more on their time, wherever they want to go.”

Next Steps for AR at SCAD

Hanak said that the AR catalog was “us dipping a toe into this kind of arena,” and SCAD has plans to continue exploring the use of immersive technologies across campus operations.

“We’ve done it with VR — we have almost 40,000 headsets that are out and about since 2015, sent to accepted students; that was very successful. And now, this is our first step into AR and there’s a lot of other augmented reality components that we’re looking to develop into the student’s daily life — through their first-year experience and beyond.”

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