Reimagining Software Access to Transform the Student Experience

• By Sundeep Rao
• 11/06/25

Purdue University faced a challenge familiar to many institutions: Students across disciplines struggled to access the software required for their courses and success in their academic journeys. The issue was most visible in the Purdue Polytechnic Institute and the College of Engineering, which have a combined population of 16,000-plus students in multiple campuses and statewide, where hundreds of advanced applications are central to the curriculum.

Students with underpowered laptops could not run complex programs; commuters and part-time learners had limited access to labs; and instructors lost valuable class time troubleshooting installations and licensing. What began as a departmental obstacle soon revealed itself as a university-wide issue of equity, consistency, and instructional continuity.

Breaking the Cycle of Classroom Disruptions

The first step toward a solution began in Purdue's Computer Graphics Technology program. Purdue implemented a pilot using AppsAnywhere, a centralized application delivery platform, to test whether a new model of access could address persistent barriers. Our goal was to ensure these students could access all of their course-required software through a single, web-based interface — on any device, at any time, from any location. The platform also detects hardware limitations and redirects students with low-spec machines to GPU-backed servers, ensuring a consistent, high-performance experience even for the most demanding applications.

Faculty integrated onboarding into the syllabus so students could access required software on day one. The results quickly demonstrated the potential of this approach. Help desk tickets declined, classroom disruptions decreased, and faculty reported smoother teaching experiences. More importantly, students gained confidence that the software they needed would be available to them, regardless of device or location. What began as a technical pilot in one program revealed a scalable model for the broader institution.

Scaling Beyond Engineering

Building on the success of the pilot, Purdue adopted AppsAnywhere as the foundation for a full campus rollout. The initiative expanded to other colleges and later to Purdue University in Indianapolis during its transition from IUPUI. The effort was intentionally framed not as a technology deployment, but as a strategic initiative.

Collaboration was essential to success. Faculty participation from the outset kept the project grounded in classroom needs, while IT ensured the infrastructure could support scale. Onboarding was embedded into curricula, and support teams shifted to proactive engagement. The result was a coordinated rollout that reached students across multiple campuses and disciplines.

Driving Toward an Equitable Digital Environment

Perhaps the most meaningful outcome is the removal of inequities that disadvantaged students with lower-spec devices or limited lab access. A student using a MacBook in Indianapolis now receives the same access and performance as one in a campus lab on a high-end PC. This shift reflects a broader principle: Digital transformation in higher education should not only improve efficiency, it should level the playing field for students.

By designing access around the realities of student life and instructional delivery, we created a more inclusive environment where every learner has the same opportunity to succeed.

Insights for Peers

For institutions facing similar challenges, three insights stand out from Purdue's experience:

• Frame initiatives around teaching and learning. Projects succeed when they are positioned as solutions to instructional needs rather than technology upgrades.
• Engage faculty as partners, not end users. Their input ensures solutions address classroom realities and builds confidence that drives adoption.
• Leverage analytics for ongoing value. Usage data not only optimizes resources but also informs curriculum and budget decisions, extending the impact of the initiative.

The rollout of targeted solutions at Purdue demonstrates how a smaller strategic initiative can catalyze broader transformation. What started as a pilot addressing classroom frustrations has evolved into a university-wide model that improves equity, strengthens instructional continuity, and supports long-term planning.

Software access is a strategic priority — not a technical afterthought. Success depends on faculty engagement, institution-wide collaboration, and a clear focus on student outcomes. When approached this way, solving access challenges creates not only operational efficiencies but also a more inclusive and effective learning environment.