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U Virginia Moves to Browser-Based Records Management System

The University of Virginia will implement new physical records management software, which will enable the university to manage the entire lifecycle of its physical records, from creation to disposition.

The university selected Infolinx WEB from Infolinx System Solutions to track research, corporate, and facilities management records. The university's implementation of Infolinx WEB will also use RMBridge from O'Neil Data Tech to integrate with offsite storage providers to enable "seamless transfer of records to and from these vendors," according to Infolinx.

Infolinx WEB generates automated email notifications and will follow an enterprise retention schedule based on the one maintained by the Library of Virginia. According to the company, these features will improve the university's workflow process.

Infolinx WEB uses a browser-based interface, so staff can use it through Internet Explorer, Firefox, Chrome, or Safari. To maintain security of information transferred through the Web interface, Infolinx WEB uses a configurable security model and will integrate with the university's NetBadge authentication protocol.

Key features of Infolinx WEB Enterprise include:

  • Retention schedules and legal holds management;
  • Physical records disposition process support;
  • Space management and cost center chargeback;
  • Third-party off-site storage provider integration;
  • Enterprise content management (ECM) system integration;
  • Integrated data sharing;
  • Flexible security;
  • Extensive reporting;
  • Workflow notifications;
  • Supply item requests;
  • Integrated barcode and radio-frequency identification (RFID) technology;
  • Search capabilities;
  • Online pickup and delivery requests; and
  • Comprehensive audit trails.

The University of Virginia operates 11 schools in Charlottesville and the College at Wise in southwest Virginia. It serves more than 14,500 undergraduate and 6,000 graduate students, and employs nearly 8,000 full-time faculty and staff.

Further information about Infolinx WEB can be found at

About the Author

Leila Meyer is a technology writer based in British Columbia. She can be reached at [email protected].

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